Vendor Rules and Information
- Each vendor must enter at least five (5) entry classes.
- Eighty (80) percent of goods offered for sale by dried and crafted gourd vendors must be gourds. Twenty (20) percent may be other related materials.
- Gourds sold inside must be cleaned.
- Twenty-eight (28) booth spaces are available inside on a first come basis (based on receipt of your paid, completed registration form).
- Outside vendors will be limited to twelve (12) on a first come basis (based on receipt of your paid, completed registration form).
- Vendor fees per booth will be charged according to the following table. For completed applications, including entries and fees, received by April 23, the fee is $5 less than for those received after April 23. Mail your applications early enough to arrive by April 23; getting them to us by the deadline (including fees and entries) is your responsibility. Send registration form and vendor contract to Kentucky Gourd Society, P.O. Box 905, Taylorsville, KY 40277.
Location
Size
With 5 entries*
Received by
April 23, 2013Received after
April 23, 2013KGS Provides
Outside
10’ x 24’
yes
$45
$50
2 show passes,
no tables or chairsInside
10’ x 12’
yes
$45
$50
2 show passes,
no tables or chairsInside
10’ x 12’
yes
$50
$55
2 show passes,
1 table, 2 chairsInside / Outside
tools, supplies *10’ x 12’
no *
$70 *
$75 *
2 show passes,
1 table, 2 chairs - Additional tables are available (inside only) for $10 each.
- Additional weekend show passes are available for $6 each.
- Vendors wanting both inside and outside booths or multiple spaces inside or outside will be charged for each booth.
- Payment deadline is April 23, 2013. Payment and completed applications received after that date will be charged an additional $5, but they are still due before the show.
- Vendor fees are non-refundable.
- Vendors must have proof of membership in a gourd society in order to enter competition and sell their products. Kentucky Gourd Society membership applications will be available at the show.
- Vendors must be set up by 8:00 a.m. EDST Saturday, and stay until the show closes at 3:00 p.m. EDST on Sunday. Vendors who leave before 3:00 p.m. EDST Sunday will not be allowed to participate in the next year’s show.
- Vendors can pick up packets, including show admission badges and entry tags not mailed in advance, and set up booths onFriday night between 6:00 p.m and 9:00 p.m. Eastern Daylight Savings Time.
- Inside vendor packets may be picked up from CeCe Thomas in the vendor sales area.
- Outside vendor packets may be picked up in the outside sales area, from Bonnie Drake.
- If you have pre-registered and have entry tags attached to your entries, we will be happy to deliver them to the exhibit area for you - just let CeCe or Bonnie know that you need to have your entries delivered.
- After judging has been completed, you may place your business card or a 3x5 card telling what products were used in creating your entry, and where to obtain them, on/next to your entry. Any entries sold as a result must remain on display until 3:00 pm on Sunday. Early removal will disqualify you from participation in next year’s show.
- A Hospitality Room will be available on Friday night from 6:00 p.m. EDST until 8:00 p.m. EDST. Donations are appreciated.
* People selling food, gourd crafting supplies, tools, seed and books only may be a vendor without five (5) entries, for an additional $20 per booth. All crafted and dried gourd vendors must have a minimum of five (5) entries in the show. Please participate – your entries enhance our show!